Transitioning from Onsite Server: Printing Solutions
So, you've made the leap and moved away from your onsite server, but now you're facing a new challenge - printing. Today, we'll explore several options available to you when transitioning away from your own onsite server. Let's dive in and find the best solution for your printing needs.
Option 1: Installing Local Drivers
One approach is to install all the required drivers locally on each user's machine. This option ensures that your team retains the functionality they were accustomed to. From a security standpoint, users can still enjoy PIN printing for added protection. However, there is a trade-off. By shifting away from the onsite server, you might lose some control over print policies. For instance, you may not be able to monitor and restrict what people can print or control the colour options. Additionally, tracking and measuring print usage might become more challenging.
Option 2: Office 365, Azure Print Service, or AWS Print Service
Another possibility is to utilize services like Office 365, Azure Print Service, or AWS Print Service. This option gives you back some control over print policies and administration. However, there might be a sacrifice in terms of functionality. Not all the features you had with the onsite server may be available in these services. For example, creating PIN printing could be limited, impacting your security measures.
Option 3: Third-Party Applications
Deploying third-party applications, such as Print IX or PaperCut, could be the most comprehensive solution. These applications can be implemented independently of or alongside Office 365, offering you a perfect balance of functionality and control. With local connections, you can ensure that your team enjoys all the essential printing features while maintaining the level of control you had with the onsite server. However, it's essential to consider any cost implications that might arise from utilizing these applications.
Conclusion
Transitioning away from an onsite server doesn't have to be a headache when it comes to printing. By evaluating the available options, you can find a suitable solution that aligns with your business's requirements and priorities.
Whether you choose to install local drivers, embrace cloud-based services, or implement third-party applications, each option comes with its own set of advantages and considerations. Your decision will depend on factors such as functionality, security, control, and budget.
